We are currently migrating our in-house Windows Servers to OO in order for us to share files and mail etc across the group (currently 6 locations).
One of the things we have come across is getting a new user's data into their documents in OO. Our IT Department is setting up the user / group policies and 'inviting' new users to the portal, but there is no way for the technical team to import an employee's documents. There is not even the option for us to assign a 'username / password' for that user, then log in as them to import data, and for a service aimed at companies I would consider this an oversight. This places the responsibility over a technical task on the shoulders of non-technical (in our case at least) users.
My suggestion would be to allow the portal owner to assign a username and temporary password during user creation, and delay the invitation until any company document, mail set up is complete. Once finalised, the user is sent the invitation request and prompted to enter their own password when they accept.
This approach would allow the IT staff to go in and set up the more technical aspects of the (empty) account, and still retain personal security for the employee data when the account is in active use.
Director of Group IT
Rural Retreats & Leisure UK Ltd